These Virtual Event Terms and Conditions set out the terms and conditions under which the virtual events services through the website (the “Website”) are provided by ECOMMERCE ETC, S.L. (“The Company”) to the companies attending, either as sponsors, buyers, partners or any other type of participation (“Users”)

For any matters not specifically covered in these Virtual Event Terms and Conditions, please refer to the Website’s general Terms of Use, Cancellation Policy, Cookies Policy or Privacy Policy.

The Company reserves the right to modify, at any time and without prior notice, these Virtual Event Terms and Conditions. An updated version of these Terms and Conditions will be available permanently on the Website.

In any case, The Company provides the following telephone number (+34) 93 193 33 22 and the email address  to the users for them to raise any question about the present Virtual Event Terms and Conditions.

  1. Definitions

“Virtual Event” means any online-based Event managed and/or created by The Company, including but not limited to commercial services from The Company, promotional campaigns, free events, and any other online initiatives.

“Virtual Platforms” means any tools and software solutions through which attendants will take part in Virtual Events. Virtual Platforms are managed by external providers collaborating with The Company in order to provide users with the ultimate online networking experience.

  1. Particular conditions

All commercial conditions not established in these Virtual Event Terms and Conditions (including but not limited to remuneration, payment method, attendance modality, sponsorship fees) shall be agreed upon on a particular basis between user and The Company.

  1. Acceptance of Terms and Conditions

By participating at any virtual event of The Company, users indicate that they accept this Terms and Conditions as part of their commercial relationship with The Company and undertake to comply at all times with them.

  1. Responsibilities

The user admits and accepts that The Company will organize and manage the Virtual Event, and that it will have the sole and final authority over all decisions regarding the security, celebration and organization of such event, its rules, schedules, etc.

The Company reserves the right to modify the format of the Virtual Event and its programming, as well as to cancel the same due to lack of registration or any other third-party issues (such as a relevant speaker or participant cancellation or withdrawal, supplier or contractor failure, venue damage or cancellation, industrial dispute affecting any third party, default of suppliers or subcontractors, etc.). If the Virtual Event is cancelled, sponsors will be reimbursed in full for previous payments, in the terms established in the cancellation policy. In case the format or schedule of the Virtual Event is changed, the user will not be entitled to any refund, and this change of format will not entail any responsibility, cost or liability to The Company with regard the user.

The user acknowledges and accepts that the circumstances relating to the Virtual Event may change periodically for reasons unrelated to The Company, without incurring any liability and without the user having the right to claim their registration.

The Company will not be responsible of the proper functioning of the Virtual Platforms, and therefore shall not be responsible for any damages that may result from interferences, omissions, interruptions, computer viruses, breakdowns and / or disconnections in the operational functioning due to causes beyond its control, which prevent or delay the user’s experience in the Virtual Event.

Likewise, The Company does not make any warranty whatsoever as regards the quality of signal during remote connection from users, without prejudice to the fact that The Company will make its best endeavors to keep up the highest standards of quality.

The user understands and accepts the methodology and tools used by The Company for the scheduling of appointments and undertakes to attend to all those appointments received in his pre-arranged agenda, as well as those that he subsequently schedules himself in a proactive manner.

Likewise, the user understands and accepts that those users who, having confirmed their participation in a Virtual Event, cancel their presence in the event without previous notice (less than two weeks in advance) and without justified cause, or directly do not show up to the event or behave disrespectfully towards other participating professionals or towards the organization itself (either because of their actions, their language, non-compliance or misuse of their appointment book, data, service, tools, etc. during or after the event) will be immediately included, both they and the company they represent, in a blacklist that will invalidate any other professional of the company to participate in any service, virtual or any other type of event, of The Company.

  1. Cancellation by User

In case the user decides to not participate in the Virtual Event, the user shall be entitled to receive a refund of the remuneration paid to The Company. Nonetheless, the user shall indemnify The Company according to the following provisions:

  • If the user notifies cancellation more than 120 calendar days before the Event scheduled date, the user shall pay a penalty to The Company of 50% over the total agreed remuneration (VAT excluded).
  • If the user notifies cancellation more than 60 calendar days before the Event scheduled date, the user shall pay a penalty to The Company of 100% over the total agreed remuneration (VAT excluded).

User expressly accepts that The Company may, at its sole and exclusive discretion, compensate the part of the remuneration to be refunded to the Sponsor in order to pay the applicable penalty sums

The provisions contained in this Clause 4 shall prevail over the general cancellation provisions set out in the Cancellation Policy in case of contradiction.

  1. Image rights

Users are duly informed that audio and video recordings will be made. The attendants consent to the recording of their own image so that The Company can use it in its own audiovisual materials and content, from the recording made at the Virtual Event, and authorize The Company to capture the images and sound of their presence and participation in the Virtual Event.

Users consent the use of their own image, with respect to these acts, for the creation of audio-visual contents, in any type of support and for its use by The Company, or in the creation of image and sound generated by it. This assignment includes the rights of transformation, distribution, public communication and reproduction, as well as any other characteristic that may correspond to it, with no limitations other than those derived from the Intellectual Property Law. This assignment is made without temporal or territorial limitation and without right to any sort of compensation for the user.

All films, photographs (using cameras or other recording devices) or other images, as well as all intellectual property rights linked to them will always remain property of The Company, where appropriate. User authorizes, consents, and admits that the acceptance to attend or participate in any form to any Virtual Event and the acceptance of these Virtual Event Terms and Conditions constitute a legally binding assignment of the abovementioned.

By attending the Virtual Event, the user understands that The Company or third parties attending the Virtual Event may capture its image by many means including, without limitation, electronic recording, film, videotape, audio tape and photography (the “Recordings”) and use it. The Company may use users’ image for promotional or informational purposes of the Virtual Event on their social networks, such as Instagram or Youtube, the Website, among others. The user understands that The Company is not obligated to use the Recordings. The attendees can exercise their rights of access, rectification, cancellation and opposition regarding their personal data, as well as revoke their consent to use their images, by writing a communication to The Company to the directions indicated in the present Virtual Event Terms and Conditions.

In case the user does not agree with the use of its image by third parties, in relation to the Virtual Event, he or she must contact the third party directly. The Company is not responsible for any requirement, claims and causes of action that you may have against third parties for the use they have made of the user’s image in the Virtual Event.

  1. Personal Data

In addition to the Website’s general Terms of Use, by accepting this Virtual Event Terms and Conditions users give their consent and expressly authorize that The Company may share its contact details with other users.

By filling the registration form with its data, the user authorizes The Company to use these details (full name, company and job title, email address, phone number and LinkedIn details) for networking purposes only.

Without prejudice to the right of the attendees to exercise their rights of access, rectification, cancellation and opposition pursuant to applicable legislation and, particularly, the Website’s Terms of use, the contact details referred to in the above paragraph may only be processed by The Company for the purposes of optimizing the quality of the services rendered.

In this sense, The Company represents and warrants that it shall not share such contact details with third parties not participating in a Virtual Event, not even with Virtual Platforms except as strictly necessary for the proper functioning of the platforms.

To know more about how we use those data, please, access our Privacy Policy in the Website.

  1. Applicable law and jurisdiction

The validity, execution and interpretation of these Virtual Event Terms and Conditions shall be governed in all respects by the civil and commercial laws of Spain. In the event of any conflict or discrepancy in the interpretation or application of these Virtual Event Terms and Conditions, both parties agree to submit to the Courts and Tribunals of Barcelona.